2018 GLE Registration and Accommodation Information

 

GLOBE Learning Expedition and 22nd GLOBE Annual Meeting

Killarney, Ireland

#IrelandGLE2018

Theme: Mountains, Woods, and Water: Developing a Sense of Place

GLOBE 22nd Annual Meeting:  1 July 2018
GLOBE Learning Expedition (GLE): 1-6 July 2018

REGISTER NOW

DRAFT BRIEF AGENDA

IMPORTANT

The GLOBE Learning Experience is a student event and we encourage students from around the world to participate. Due to limited space at the venue, and considerable interest in this event, we have had to put some restrictions on registrations:

  • There is a maximum of six participants per school (1-2 teachers and 4-5 students for a total of six) and only students (minimum age 10) who are presenting GLOBE research may register.
  • While we welcome family members to accompany GLOBE participants to Ireland and to stay in the hotel, please understand that our space is extremely limited and therefore they will not be permitted to register, join GLE participants at mealtimes, or participate in GLE activities
  • Spaces for Country Coordinators, US Partners, and NASA SciAct awardees are also limited. Please do not assume that if you are a member of one of these groups there will be a place held for you.

Register early to guarantee your space! A waiting list will be maintained for late registrants and we will release places that may result from cancellations.

           

Registration Fees:

Registration fees are as follows: 

  • Early bird registration is $300USD for adults and $275USD students.  Register by 1 February 2018 at 11:59 pm Mountain Time to receive this early bird rate. Each attendee must register individually.  Discounted rate will show upon checkout when registering.
  • Standard registration fee is $325USD for adults and $300USD for students.  Register between 2 February 2018 at 12:00 am Mountain Time and 16 April 2018 at 11:59 pm Mountain Time to receive this standard rate.  
  • Late registration is $400USD for adults and $375USD for students.  If you register 17 April 2018 at 12:00 am or later you will be charged the late registration rate.
  • Annual Meeting Registration Fee Add-On is $50USD.
  • Registration fees quoted here do not include processing fees that are retained by RegOnline.
  • Registrations will only be accepted for the first 400 participants

Once registered, if you cancel your registration for any reason on or before 1 April 2018, you will be refunded your total registration cost (less processing fees).  Cancellations on or after 2 April 2018 for any reason will be refunded at 50% of the registration cost (less processing fees).  Cancellations on or after 1 June 2018 are NOT eligible for a refund. This cancellation policy is stated on the registration site and is firm.

Registration fees include the following (breakfast each day is provided at the Gleneagle Hotel in the Flesk Restaurant)
Sunday, 1 July – Breaks and Lunch provided for Annual Meeting Participants (Adult Participants Only – No students)
Additional information about the Annual Meeting and an agenda will be provided at a later date. 

Sunday, 1 July – *GLE Begins with evening Opening Networking Event and Reception
Monday, 2 July – Refreshment Breaks (mid-morning and mid-afternoon), Lunch, Dinner
Tuesday, 3 July – Refreshment Breaks (mid-morning and mid-afternoon), Lunch, Dinner 
Wednesday, 4 July – No meals (Lunch and Dinner are on your own)
Thursday, 5 July – Refreshment Break (mid-morning), Lunch, Closing Networking Event/Dinner
Friday, 6 July – Refreshment Break (Depart at noon)
-Transportation to meeting events and meeting-related activities (provided from/to the conference hotel)
-All meeting materials

Please note that breakfast is included with your hotel room rate (Gleneagle Hotel and Apartments).

Accommodations:

A room block has been reserved at the Gleneagle Hotel and Apartments which is part of the Killarney Convention Centre.  All accommodations on the GLE Room Block are within walking distance of the conference property (The Gleneagle Hotel). All room rates are in Euro. There is a 48 hour cancellation policy at the Gleneagle. 

 

Gleneagle Hotel and Apartments
Muckross Road
Killarney, V93 V6WF, Ireland
Tel: +353 064 66 36000

Gleneagle Hotel Rates

The following rates will apply for weeknight dates (Monday-Thursday. Rates include buffet breakfast each day at the Gleneagle Hotel Flesk Restaurant):

Monday 25 June through Thursday 28 June and Sunday 1 July through Thursday 5 July
€115 per night single occupancy
€125 per night double occupancy
€155 per night triple occupancy
€165 per night quad occupancy

The following rates will apply for the weekend dates (Friday and Saturday.  Rates include buffet breakfast each day at the Gleneagle Hotel Flesk Restaurant):

            Friday 29 June and Saturday 30 June
            €140 per night single occupancy
            €150 per night double occupancy
            €180 per night triple occupancy
            €190 per night quad occupancy

            Friday 6 July and Saturday 7 July
            €160 per night single occupancy
            €170 per night double occupancy
            €200 per night triple occupancy
            €210 per night quad occupancy

Gleneagle Apartment Rates (25 apartments have been reserved which are suitable for student/teacher groups and/or families)

The following rates will apply for the check in 1 July for 5 nights.  Rates for additional nights (up to 9 nights) are available upon request (Contact the Gleneagle hotel directly.  Rates include buffet breakfast each day at the Gleneagle Hotel Flesk Restaurant). 

€1,195 for 5 nights based on 5 sharing
€1,145 for 5 nights based on 4 sharing
€1,095 for 5 nights based on 3 sharing         

Room Block Name:  GLOBE2018

To book a room or apartment, please follow these instructions

Click here

  1. Click on Book Room (even if you want to book an apartment)
  2. Enter Date of arrival and date of departure from the drop down calendars
  3. Chose “Self Catering Apartments” to book an Apartment or “Bedrooms” to book a hotel room from the drop down menu
  4. Choose Number of Persons from drop down
  5. Enter “GLOBE2018” in the box marked "PROMOCODE"
  6. Click “Book Now”
  7. Select the room that you require
  8. Click "Book Now"
  9. Click "Proceed with Booking"

By following these instructions you will be booked properly into the GLOBE room block and your daily breakfast will be included.  

The deadline to reserve a room on this room block is 30 April 2018.  Rooms requested after this date will be at the discretion of the hotel and group pricing cannot be guaranteed. 

Air and Ground Transportation:
Your flight to Ireland will take you into Kerry AirportCork AirportDublin Airport or Shannon Airport.  

Kerry Airport is the closest airport to Killarney.  It is a small regional airport serving connecting flights from Cork and direct flights from mainland Europe and the UK.  Travel to Killarney from Kerry Airport is available by train, bus or taxi. Options for ground transportation from Kerry Airport to Killarney can be easily found on the Kerry Airport website.    

Cork Airport is the closest principal international airport to Killarney.  Travel to Killarney from Cork is available by train, bus, car or taxi.  It is approximately 1.5 hours away.  Please note that if you choose to rent an automobile, cars are driven on the left side of the road.  More information about ground transportation from Cork Airport to Killarney is available on the Cork Airport website

If your flight takes you to Dublin Airport, the best way to travel to Killarney is by Irish Rail (Iarnród Éireann).  The departure station in Dublin is Heuston.  You can get to the rail station in a number of ways, bus or taxi for a large group.  Various bus services are listed here, the Airlink Express may be the best option. Train tickets, if purchased in advance online are quite a bit less expensive than if you purchase the day of travel.  Vending machines are available at the stations to purchase tickets or collect pre-purchased tickets with a confirmation code. There are several departures during the day and travel time is approximately 3.5 hours with a likely stop/change at Mallow station.  Traveling by train through the Irish countryside is comfortable, pleasant and a great way to view the beauty that is Ireland.  There is also very reliable free wi-fi available onboard.  Irish Rail also offers a wide range of food options, from in-seat services to dining cars.

If your flight into Dublin does not line up with the train schedule, or if you’d like to spend a day or two in Dublin, we suggest that you stay at the Jurys Inn Dublin Christchurch.  Dublin is a walkable city and this hotel  is a very nice property close to restaurants, local landmarks and historic sites, such as Dublin Castle, Christchurch Cathedral, Ha’penny Bridge, and a 30-minute walk to the Guinness Brewery, should you have time for such activities. There are several Hop On Hop Off bus tours available in Dublin at a reasonable price.  Here is a link to just one of the available vendors for Hop On Hop Off.  Another interesting way to see Dublin is from a Horse Taxi.  This is a reasonably priced alternative to walking from place to place around the city.  More information for getting around Dublin is available here.

When you are ready to continue your journey, the Jurys Inn is a short taxi ride to the Heuston station where you will board your train to Killarney.  Once you arrive in Killarney, call the Gleneagle Hotel for a shuttle pickup.  Tel: +353 064 66 36000

If your flight takes you to Shannon Airport, the best way to travel to Killarney is by bus or by renting an automobile. Again, should you choose to rent an automobile, remember that autos are driven on the left side of the road.  Travelling by bus will take approximately 3.5 hours with a stop and change in Limerick.  Once you get to Killarney, call the Gleneagle Hotel for a shuttle pickup.  Tel: +353 064 66 36000.   If your travel plans do not line up with a departing flight or arriving flight and you need a hotel for the night, we suggest Treacy’s Oakwood Hotel.  It is located a short 2 miles from the Shannon Airport. Rates are fairly reasonable and include breakfast. 

Shannon and Dublin are the first airports in the world, outside of the Americas, to offer Full US Preclearance facilities to passengers travelling to the USA.  This new upgraded service allows US bound passengers to undertake all immigration, customs and agriculture inspections at Shannon and Dublin prior to departure, making your arrival in the US easier and faster.

  • Your baggage is checked through to your final destination, without the need for pick up/drop off at your first entry point in the USA.
  • Arriving as a domestic passenger allows for a faster process though the airport.  No customs or immigration at your US arrival airport.
  • Shorter connecting times mean you can reach your final destination earlier.

Killarney National Park Experience:

During this weeklong event, we will visit the Killarney National Park.  The Park is 102.89 km2 and contains a distinctive combination of mountains, lakes, native Irish Oak woods and waterfalls under ever changing skies, which makes it an ideal location for student observations and data collection.  Several sites have been selected throughout and around the park.  Students will have an opportunity to experience several sites.  More information about the experience will be provided. 

Call for Oral Presentations – Students:

Please note that there will be no poster sessions at this event.  We will issue a call for oral student presentations.  Students will have the opportunity to make a 10-minute oral presentation to their peers followed by a brief question and answer period.  Presentations will need to fall into one of three strands which will be provided to you in our official call-for-presentations announced at a later date.  Students can supplement their oral talks with a Power Point presentation should they choose.   Additional information will be provided about this soon.

Traveler’s Insurance:

If you are interested in purchasing Traveler’s Insurance, we recommend Seven Corners.  Insurance is reasonably priced.  Please click on this link for further information. 

https://www.sevencorners.com/?a=E2B76327-E824-4433-8352-22A83D806716&z=HWMPRPM#start

Please contact Katy Lackey or Dawn Wright with questions.

Invitation Letters and Visa Requirements:

If you require an invitation letter to attend this meeting, please send your request to Katy Lackey. For information about visa requirements please click here.  If you have questions about your visa requirements please contact the Department of Foreign Affairs and Trade.

Exhibitors:

Registration fee for exhibitors is $550USD and includes one meeting registration plus one six-foot draped table and two chairs. Due to space issues, we are allowing only one registration per exhibitor this year.  Exhibitors may begin setting up on Sunday, 1 July during the Annual Partner Meeting and remain in place through tear down in the morning of Friday, 6 July. Exhibitor door prizes or other conference incentives may be given away at the closing networking event on Thursday, 5 July.   Please contact Dawn Wright for information on where to ship your exhibitor materials.

What to Expect:

Please remember to pack appropriate clothing for the outdoor experiences at Killarney National Park (including a light rain jacket and sturdy waterproof shoes or boots).  July is the warmest month in Killarney with an average temperature of 16°C (61°F).  Days are long with the sun rising at 5:30 am or so each day and setting at 10:00 pm or so each evening providing 16.5 hours of daylight.  However, please don’t confuse daylight with sunlight.  Even though July is one of Killarney’s driest months, it rains frequently, on average, about 76.2 millimeters (3 inches) of rain for the month.

Liability Forms:

As part of the registration process, you are required to complete, sign, and return several liability forms. If you have registered but have not returned the forms, please do so now. Once you arrive at the event, if you have not completed the signed forms, your registration process will be significantly delayed. You will be unable to receive your meeting materials until this task is complete.  The forms are available below and under the "Terms and Conditions" on the registration page.  Please download and sign the forms and email Dawn Wright or fax to 1-303-497-2638.

2018 Activity Release
2018 Behavior Policy Students Only
2018 Parent Media Release
2018 Adult Media Release